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The first piece of information you will need to know is something we can't tell you. You need to know the name of your ISP's SMTP server so that when you send mail, it goes out through your ISP rather than being routed through our servers. Although it IS possible to route your mail through our servers, it is a very inefficient means of sending mail, and will reduce delivery times. Furthermore, some ISP’s, eg: bigpond.com has filters in place that will prevent you from using other servers to send email.
Please read the section Finding your Current SMTP server (Page 20) and return here when you have obtained the relevant information.
1. In Outlook Express,
select Tools:
Your screen should now look like the picture above
2. Click on ‘Accounts’
Your screen should now look like the picture above
3. Click on the Add button, and then select 'Mail'.
Your screen should now look like the picture above
4. Type your first and last name OR your business name in this field.
This name will appear in Emails that you send as part of the 'From' Field. In other words, this is the name that other people will see when they receive an email from you.
Click Next
Your screen should now look like the picture above
5. Type in your *preferred* Email address.
Since the entire point of having your own website is to promote your own business, we suggest that you use one of your ‘new’ Email addresses in this field, and not the email address assigned to you by your ISP.
Click Next.
Your screen should now look like the picture above
6a. From the dropdown menu, select 'IMAP'.
6b. In the field for 'Incoming Mail Server'; Type 'mail.YOURDOMAIN.COM'. (Replace YOURDOMAIN.COM with your actual domain name).
6c. In the field for 'Outgoing Mail (SMTP) Server'; Type in the name of your ISP's SMTP server.
If you haven't already found this information, cancel out of adding a new mail account and follow the instructions in the 'Finding your SMTP Server' section, and then return to this tutorial and start from the beginning.
Click Next.
Your screen should now look like the picture above
7. Enter your login details.
When your account was set up, we sent you details including your account name and password. Use this information to fill out this form. Leave the box “Log in using Secure Password Authentication” at the bottom of the screen unchecked.
Click Next.
If you have followed these instructions carefully your screen should now look like the picture above. Congratulations.
Click on Finish.
All being well, you’ll be greeted with a pop-up box looking something like:
8. Click 'Yes' in answer to the question 'Would you like to download folders from the mail server you added'.
Your screen should now look like the picture above
After a short period (no more than a minute or two) the screen will change
9. Select the folders you want to be shown in your mail. If you've set up for Pop mail for your inbox, only select the spam folder. The other two default folders (“Drafts” and “Sent Items” are mainly used by a Web mail client, but IMAP allows you to view them via Outlook which isn’t possible with POP3).
10: Click ‘OK’ to close the wizard and return to the default Outlook Screen
11: Browse your folders menu for your ‘spam’ folder and press the Right Hand mouse button. Move your mouse point to “Synchronization Settings”, then “Headers Only”
Your screen should now look like the picture above
What this option does is to make it so that only the Email Subject, To and From fields are downloaded rather than the entire message. If you wish to read an Email, simply click on it and it will download from the server. If you have no wish to read it (ie, obvious spam) simply press delete, and avoid the download.
When using IMAP folders, when you delete mail, it is crossed out, but still shows in your folder until you either exit Outlook Express or you select 'Purge Deleted Items' from the 'Edit' menu, or click on the Purge toolbar button.
You are now almost done. Please refer to the section “Setting up the Reply-To Field” to complete your setup.
